Current Resident General Questions
We often hear “You never answer the phone”; is that true?
Often our call volume is so high that we cannot answer every incoming call immediately.We inform our tenants that the most efficient method of communication is via email. By utilizing email, we can hold all parties accountable to any informational requests received. Understanding the need for instant information for our clients and customers, we have invested much time and capital into developing a fully encompassing website that answers most every routine informational request we receive. For our clients, we offer a fully integrated client login where they can view account information 24 hours a day. The information contained in the client login is the exact data that we look at in the office. Virtually any report can be produced from our client login for any period of time for which we manage your property.
- For our current residents, we offer a fully integrated resident login where the account can be viewed. Maintenance requests can be submitted online (no need to login!) and the answer to most questions can be found on our website. Some of the popular FAQ to which answers can be found include, can I break my lease? how do I give proper notice to vacate? and what do I need to do before turning in my keys? Rent can also be paid online
- For our prospective residents, all our available properties are listed on our website. In fact, we use our website internally to answer questions regarding the properties. Additionally, the answer to most questions regarding our application process, screening process, and other pre-tenancy issues can be found on our site.
- For all of our clients and residents, there is an extensive forms section with forms for virtually every situation where one might be needed.
What am I responsible for as a resident?
Typically all residents are responsible for the following:
- Securing all utilities for home, unless otherwise provided
- Lawn care, unless otherwise provided
- Changing the furnace/air conditioning filters regularly
- Minor repairs to your home, including, but not limited to, replacing light bulbs and clogged drains
- Changing the smoke detector batteries during tenancy (these are new when you move in)
- Pest control
- Complying with all Homeowner Association Rules
- Following the terms of your lease. View a sample lease.
When is rent due?
Rent is due on the 1st of the month and late on the 4th. Rent must be in our office by the end of the business day on the 3rd of the month in order to not incur additional rent. This is true even when the 3rd falls on a weekend or a holiday. Late Fees: Tenant understands that they will be charged a late fee of $25 per day if the landlord does not receive rent payment by the 3rd day of each month. If tenant’s payment is not receivedby the 5th day of the month, the tenant shall also pay a $35 service charge to cover the cost, preparationand service by an ‘officer of the court’ of ‘notice of intent to terminate rental agreement for non-payment ofrent’.
How can I pay rent after I move in?
Rent can be paid by check, money order, credit card, cash or online through your tenant portal. We also provide an afterhours drop box at our office.
How do I pay with a credit card?
You will need to login to your online account on our website to initiate the payment by credit card. Our credit card provider does charge a convenience fee for this service. Fees will be detailed prior to you selecting pay. Please let us know if you need assistance with setting up your account.
What happens if I do not pay my rent?
If your rent is not received on, or before, the 5thof the month, you will receive a Five-Day Notice notifying you that you are in breach of your lease and payment must be made promptly. On the 10th of the month, a second letter will be mailed to anyone who has not paid their rent by that day. Eviction filings will be made on the 20th of each month should payment in full not be received by then.
What is a 5 Day Notice filing?
A 5 Day Notice is the first step in the eviction process and should not be taken lightly. A decision in favor of the Plaintiff (landlord) can stay on your record for 10 years and might make it difficult to obtain future housing and credit. An eviction filing is also expensive; fees can reach over $200 and are the responsibility of the resident.
Can I just move out when my lease expires?
No. Even though the initial term of your lease expires on a certain date, it converts to a month to month lease and is still in full force until proper notice is given by either party. Download a proper notice of termination form.
How do I terminate my lease?
Most of our leases require a 30 day notice to terminate by either party. They also must terminate on the last day of the month. Download a proper notice to vacate form.
What do I do if I need to change the terms of the lease?
A lease is a legally binding agreement and cannot be changed without the consent of both parties. Should you breach the lease by leaving early, typically, you will be responsible for the advertising fee, other costs in re-renting the property and rental payments until the end of your lease, or until the property is re-leased. If you need to change the terms of your lease contact our office to discuss your particular situation.
What happens if I do not pay my last month’s rent?
You will be responsible for the additional rent associated with the non-payment and be subject to the Summary eviction process.
Current Resident Maintenance Questions
How do I submit routine maintenance requests?
In compliance with the Arizona Residential Landlord & Tenant Act, all routine maintenance requests must be submitted in writing, on our form, to our office. Please note that it is not just our policy, but the law, to not take routine maintenance requests verbally. Requests can be submitted by one of the following manners: • Our Web site (no need to login into your account) • Download our maintenance request form and fax it to: 602-912-9478 • You may also drop it by our office and fill one out
What do I do in an emergency?
If your emergency is life threatening, dial 911. For other emergencies, please consult the information you were provided in your move-in packet, or subsequent letter. You may also call our office and select option #1 for instructions on our 24 hour emergency maintenance providers. Please note that calls to the wrong provider will be billed back to the resident, as all residents have been supplied information with the proper contacts.
Do I have to be present for a service technician to perform work?
No, all of our service technicians are screened, licensed (if required), insured, and display the utmost in professionalism. Should you desire to be home when the service is performed, the technician will make 3 attempts to contact you and if not successful, the service request will be terminated and not re-activated. If the situation is deemed to be a risk to the property, the technician will be allowed to access the property.
How quickly can I expect my request to be performed?
There are many factors that go into each request and we cannot set a firm schedule. However, we typically contact you the same day we receive the request to assess the situation and determine the proper course of action. Our goal is typically no more than a 5-business day completion.
Can I perform the work myself and send you the bill?
No. Unauthorized repairs will not be reimbursed.
I do not like the way a repair was done, what should I do?
Please contact our office immediately so we may investigate the issue.
Can I with hold my rent for items not being corrected to my satisfaction?
No. Under the AZ Residential Landlord & Tenant Act it is prohibited for a resident to withhold rent for failure to fix items submitted. Please contact our office to discuss your specific situation.
Can I change the locks on my home?
Locks are changed immediately prior to each new resident moving in. Should you desire to change them during your tenancy, you must first receive written approval from our office. The work must be done by a licensed locksmith and three keys to each new lock must be provided to our office within 24 hours of the work being done.
Can I paint my home a different color?
You'll need to complete a Self-Painting Request Form and submit it along with paint samples. Please note that due to EPA Regulations, all homes built prior to 1978 must be painted by certified RRP painters. Download a painting request form.
Current Resident Move Out and Security Deposit Questions
Can I apply my security deposit to my last month’s rent?
No. Your security deposit is held in a Trust account and can only be used for outstanding charges after you vacate the property.
What do I need to do when I move out?
As a reminder, depending on the terms of your lease, the following may be required prior to the end of your lease term: • Remove all personal property and all trash • Professionally clean all carpets, submitting the receipt with your keys • Vacuum all hardwood floors and mop all vinyl/tile floors • Wash all cabinets, inside and out • Clean all appliances, inside and out • Clean all areas of the home, including baseboards, window sills, door frames, ceiling fans, and light fixtures • Replace all furnace filters with new ones • Mow grass, trim shrubs, and remove any debris (only if lawn care is not included) • Secure all windows and doors • Replace any burned out light bulbs • Return all keys, garage door openers, and any other items provided to you to our office • Notify us of your desired address for the return of your security deposit. If a stop payment and re-issue is necessary on your security deposit check as a result of you not providing a proper forwarding address, there could be a bank fee associated.
When do I have to return the keys after I move out?
All keys, receipts, and other required items must be returned prior to 9:00am the day after your lease ends. Leases do not have daily tenancy provisions and failure to return keys in a timely manner could result in you being responsible for an entire month's rent.
What do you do with my security deposit after I move out?
Immediately after you vacate the property, one of our agents visits the property and performs a move-out inspection to assess the condition of the property in comparison to your move-in report. We then process your security deposit in strict accordance with the Arizona Residential Landlord &Tenant Act.
When can I get my security deposit back?
Per the Arizona Security Deposit Act, you will receive notice of the disposition of your security deposit within 14 business days. If, after 14 business days we have not been able to fully determine the disposition of your security deposit, you will receive an interim notice. This will only be mailed to your forwarding address as we do not allow any deposits to be picked up.
What if my security deposit does not cover my charges?
We will send you a letter notifying you of a balance due and enclose receipts supporting the charges. Payment will be expected promptly to prevent further action.
What if I do not pay my outstanding charges?
Any outstanding charges 15 days from the date of invoice will be turned over to a collection agency for processing and might become part of your permanent credit history.
What do I do if I disagree with the disposition of my security deposit?
You must submit your dispute in writing within 30 days from the date of your security deposit disposition notice.